[Privacy Policy]
Your Privacy Matters
[1. Information We Collect]
Data Collection
Account Info
- Name & Email
- Login credentials
- Phone (optional)
- Professional info
Device Data
- Device type & model
- OS version
- Unique identifiers
- Browser info
Location
- GPS (with permission)
- IP-based location
- Jurisdiction detection
Camera Access
- Document scanning
- Only when you start it
Usage Data
- Features accessed
- Session duration
- Search queries
- Actions taken
Content
- Uploaded documents
- AI queries
- Generated outputs
- Saved research
Third-Party Sources
We receive information from the sign-in provider you choose, from payment processors and app stores about your purchases, and from our analytics tools about how the Services are used.
[2. How We Use Your Information]
Data Usage
Providing Services
Operate, maintain, and deliver our legal research and AI features
AI Processing
Process your queries and documents to generate AI-powered responses
Personalization
Customize your experience based on preferences and usage patterns
Communications
Send service notices, security alerts, and promotional content (with consent)
Security
Detect, investigate, and prevent fraudulent transactions and abuse
Improvement
Analyze usage trends to improve and develop new features
AI & Machine Learning Disclosure
Your Input and Output may be used to improve our AI systems. If you do not want your data used for this purpose, please contact us.
To generate Output, we send your Input to AI model providers, which may retain it under their terms, for example to detect abuse.
Waitlist and enterprise enquiries
Waitlist. If you join the waitlist, we store your email address — and your name and note if you give them — on the basis of the consent you tick when you submit the form. We use it to send you one message when ViciLex opens in your market. You can withdraw consent at any time using the unsubscribe link in any message, which stops all marketing email. You may also write to us to have your details erased; we retain only a minimal record that you asked not to be contacted, so that we do not contact you again by mistake.
Enterprise enquiries. If you submit an enterprise enquiry, we process the details you provide in order to respond to your request and to take steps toward a possible agreement at your request. For enquirers in the EEA and the UK, our lawful basis is Article 6(1)(b) of the GDPR. We use these details to answer that enquiry — we do not add enquirers to a marketing list.
Retention. Waitlist records are kept until the market opens and the notification is sent, or until you withdraw consent. Enquiry records are kept for as long as the conversation is live and for a reasonable period afterwards for our business records.
You can ask for access to, correction of, or deletion of any of this at our contact page.
[4. Data Storage & Security]
Security Measures
Encryption
Data encrypted in transit (TLS/SSL) and at rest
US-Based Storage
Stored on secure cloud servers in the United States
Access Controls
Strict authentication and authorization for personnel
Monitoring
Ongoing monitoring and regular security reviews
Important: No method of transmission over the Internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
[5. International Transfers]
Cross-Border Processing
Your information is processed in the United States and in other countries where our service providers operate. Where the law requires, we protect these transfers with appropriate safeguards, such as standard contractual clauses.
[6. Your Rights & Choices]
Your Rights
Access & Correction
Access and update your account information through Settings
Account Deletion
Request account deletion via Settings or our contact form
Communication Preferences
Manage email and push notification preferences
Location Services
Disable location through your device settings
Camera Access
Revoke camera permissions through device settings
[7. California Privacy Rights (CCPA)]
CCPA Rights
If you are a California resident, you have additional rights under the California Consumer Privacy Act:
Right to Know
Request information about data collected and sources
Right to Delete
Request deletion of your personal information
Right to Non-Discrimination
We will not discriminate for exercising your rights
To exercise your CCPA rights, contact us with subject line "CCPA Request". We will respond within 45 days.
[8. Users in India]
India Grievances
If you are in India, you can ask to access or correct your information, withdraw your consent, or raise a concern about how we handle your information by writing to our Grievance Officer at hello@vicilex.ai. We respond within 30 days.
[9. Children's Privacy]
Age Restrictions
Minimum Age: 13 years. We do not knowingly collect personal information from children under 13.
Users between 13-18 may use the Services only with parental or guardian consent and supervision.
If we learn we have collected information from a child under 13, we will delete it promptly. Contact us at contact us if you believe we have.
[10. Cookies & Tracking]
Cookies & Tracking
| Type | Purpose | Duration |
|---|---|---|
| Essential | Authentication, security, basic functionality | Session/Persistent |
| Functional | Remember preferences and settings | Persistent |
| Analytics | Understand usage patterns and improve Services | Persistent |
| Performance | Monitor and optimize performance | Session/Persistent |
You can manage cookie preferences through your browser settings. Disabling certain cookies may affect functionality.
[11. Mobile-Specific Disclosures]
Mobile Data
Permissions We Request
- CameraDocument scanning only when initiated
- LocationJurisdiction customization (with permission)
- NotificationsPush alerts (with permission)
In-App Purchases
For iOS and Android purchases, Apple and Google process your payment. We do not receive or store your complete payment card details from app store transactions.
[12. Data Retention]
Retention Policy
We retain your personal information for as long as necessary to provide the Services, maintain your account, comply with legal requirements, and resolve disputes.
When you delete your account, we will delete or anonymize your personal information within a reasonable period, except as required by law. Residual copies may remain in backup systems temporarily.
[13. Changes to This Policy]
Policy Updates
We may update this Privacy Policy from time to time. When we make material changes, we will update the "Effective Date" and notify you through the Services or via email. Your continued use after changes constitutes acceptance of the revised Policy.
What changed on November 8, 2026
We describe our service providers by category and offer the current list on request; we explained that AI model providers may retain content under their terms; we clarified how international transfers are protected; and we added a contact for users in India. These changes do not expand how we use your information.
[Contact Us]
Questions about Privacy?
Vicilex, Inc. • Irvine, California
We aim to respond to all inquiries within 30 days.
Contact UsRead our Terms of Service for usage policies.
© 2026 Vicilex, Inc. All rights reserved. • Last Updated: November 8, 2026